The AP workflow finance teams can actually trust.
For AP Managers, Financial Controllers and CFOs at mid-market businesses on Xero, MYOB, Abel, Costar or X2 Framework. Acume processes every invoice – PDF or eInvoice – with configurable approvals, enforced delegation, and a full audit trail. No paper. No printed approvals. No email chains.
What happens to one invoice before AP automation.
This is the journey of a single PDF invoice through an AP department without structured automation. It came up in interview after interview. The details change. The shape never does.
AP receives PDF invoice
Downloaded from email, printed, date stamped. Filed until someone has time.
Forwarded to branch
Scanned and emailed out to the manager who can sign it off.
Branch manager
Printed again, GL coded by hand, signed in ballpoint.
Returns to head office
Scanned or couriered back. Manual keying into the accounting system.
Payment verification
Printed a third time, physically checked against the payment run.
Email can't do workflow's job.
What's actually broken here isn't John.
Email wasn't designed to carry approval governance. It carries messages. When you ask it to hold delegated authority, timestamp decisions, and survive absences, it breaks every time.
- 01No delegated authority check. Anyone can approve anything.
- 02No timestamped audit trail. Who approved what, and when?
- 03No approval status visibility. Where is that invoice right now?
- 04Missed emails equal stalled payments. No escalation, no retry.
- 05Breaks entirely at 200+ invoices a month. The volume is the problem.
Capture, code, route, approve, pay, reconcile.
Acume replaces the handling layer of AP with a structured workflow. Each step has a specific job, clear mechanics, and a complete audit trail. The invoice stops being a piece of paper that needs moving. It becomes a record that needs governing.
Invoices arrive via a dedicated AP inbox, direct Peppol eInvoicing, or manual upload. Header and line-level OCR extraction, with side-by-side validation against the source document.
Automated GL coding driven by a configurable rules engine. Multi-entity charts of accounts, cost centre logic, and project codes all handled. X2 Framework ERP integration layered underneath where you need it.
Configurable approval workflows with enforced delegation limits. Multi-step, role-based, policy-driven. Escalation logic built in. No more chasing approvers on Slack.
Email-free. Mobile-friendly. Every action timestamped and audit-logged. Approvers see exactly what they're approving, with the PO, previous invoices, and the supplier record side by side.
Approved invoices push directly to your accounting system. No re-keying, no manual reconciliation, no lost data between the approval and the ledger. Works with Xero, MYOB, Abel, Costar or X2 Framework.
Three-way matching against PO and supplier statement. Variance highlighting, missing-invoice detection, and automated statement reconciliation. Month-end stops being a week-long event.
“Can't we just build this with AI?”
It's a fair question. An agent can read a PDF, pull line items, and post a journal entry. For some finance teams, that's enough. For most, it's the start of a governance debt that only shows up in the audit.
The stakes are manageable.
- +Under 100 invoices a month – errors are catchable manually
- +Single entity, simple chart of accounts (under 50 codes)
- +No multi-entity tax or statutory audit obligations
- +Developer available full-time to maintain and rebuild
- +Low stakes – a wrong GL code is a five-minute fix
The business actually scales.
- −500+ invoices a month – manual review of AI output is impractical
- −Multi-entity with different GL maps, hierarchies, tax treatments
- −Real delegation frameworks – role changes need code changes
- −Need to prove compliance: GST, BAS, ATO audit readiness
- −eInvoicing mandates arriving – separate infrastructure project
The agent codes invoices but leaves no audit trail. Routes approvals but doesn't enforce delegation limits. Processes payments but can't detect if the supplier record has been tampered with. That debt doesn't appear in the demo. It appears in the audit.
Built to sit inside your accounting system, not alongside it.
Acume isn't a parallel system that needs reconciling. It pushes approved invoices, coded transactions, and supplier data directly into the accounting platform you already use. API-first, with SFTP where it's needed.
Running a different accounting platform? Acume integrates via API or SFTP with a growing list of accounting and ERP systems. If you can export data structurally, we can connect.
Verifiable, not just stated.
Built into the systems finance teams trust.
The Peppol accreditation underneath makes Acume mandate-proof. The app-store listings and NZ Government case study make it verifiable. The integration roster makes it usable today, without swapping your accounting platform.
- IntegrationsXero, MYOB, Abel, Costar, X2 Framework. Native API or SFTP.
- PeppolAccredited Access Point. PINT A-NZ ready.
- Xero5-star rating on the Xero App Store.
- MYOBListed on the MYOB App Marketplace.
- NZ GovFeatured case study on einvoicing.govt.nz.
Acume has transformed the way we manage accounts payable. We have real-time insight into every invoice, approval workflows we can actually trust, and the accuracy we need to make confident financial decisions.
See Acume running on your AP.
A real demo on your invoices, your approval logic, and your integration. We'll show you what structured AP looks like against your actual workflow – and you decide from there.