Expense management without a separate system.
Acume Expense is a cloud-based expense management tool that works on any device with a browser. Snap the receipt, fill the claim, route for approval – and approved claims flow straight into your accounting system as invoices. No separate integration. No new platform to learn.
The expense claim that never gets claimed.
Every business has a version of the same month-end ritual. Someone empties their wallet onto the desk. A handful of faded thermal paper receipts, one folded napkin with a number written on it, a coffee cup ring on the back of a taxi receipt. The claim gets done late. Or it doesn't get done at all.
The receipts you didn't lose get questioned by finance anyway.
Paper expense processes were never good, but they get genuinely expensive once multiple people, multiple cost centres, and GST compliance are in play. Thermal paper fades. Receipts get soaked. The amount is half-legible. The date is gone.
So finance ends up doing detective work: chasing the employee, chasing the supplier, matching the claim against a bank feed to verify the date, coding it to a project that may or may not be correct – all to process a $47 lunch receipt.
Meanwhile the employee submitted the claim three weeks late, because they genuinely forgot, because the form is annoying, because they didn't have the receipt in front of them when they went to do it.
The compliance problem and the culture problem are the same problem.
Four steps. No paper survives.
Acume Expense runs in the browser on any device – phone, tablet, laptop. No app install. No employee training. The workflow is four steps, and step one is fast enough to do while you're still at the counter.
Snap
Open the browser on the phone, hit "New claim," take a photo of the receipt. The image is uploaded the moment the connection is live. No app to install, no login friction.
Fill
Description, project or cost centre, GST treatment, split-lines if needed. The form knows your employee profile, so supplier, employer and bank details are already populated.
Approve
Claims route to the right approver based on configurable groups – by team, value, cost centre, or entity. Approvers see the receipt image alongside the claim detail. Single-click approve.
Post
Approved claims are emailed directly to your accounting system with a claim summary and all receipt images attached. Your accounting system treats it as an invoice. Done.
No new integration. Just a clever configuration.
Acume Expense doesn't need a separate ERP integration.
Most expense platforms need their own integration with your accounting system – which means a fresh implementation project, a fresh data mapping exercise, a fresh set of credentials for your IT team to manage. For a category of spend that's often a small fraction of total AP volume, that's a disproportionate amount of work.
Acume Expense side-steps this entirely. We treat every employee who claims expenses as a supplier in your accounting system. When a claim is approved, it's emailed to the accounting system exactly like a supplier invoice – and processed exactly the same way.
If you already have Acume's AP automation running, the claim just lands in the AP queue. If you don't, your accounting system handles it natively. Either way, no new integration project is required.
invoices@ address. Put expense claims on your phone.
A live demo on your actual accounting platform. We'll show you the snap-to-submit workflow, the approval groups, and how approved claims land in your ledger without a separate integration.