Three-way matching without the three-way chase.
Raise, code, approve and send POs to your suppliers – as PDF or structured ePO over the Peppol network. Capture, validate and convert POs from your customers with AI line-level extraction. One platform, both directions, structured data throughout.
The PO workflow that isn't a workflow.
In most ANZ businesses, purchase orders live between four systems that don't talk to each other. They're created in one, approved in another, sent through a third, and matched to invoices in a fourth. The PO itself becomes an afterthought. The approval trail is email. The audit evidence is screenshots.
The PO pad
Handwritten, torn in half, photographed, emailed. No data capture. No audit trail.
The spreadsheet log
The "PO tracker" maintained by one person, never in sync with the ledger.
The email approval
Spend commitments sitting in inboxes. Approved by reply. Lost on holiday.
The matching nightmare
When the invoice arrives, AP has to reconstruct the PO from memory. Every month-end.
POs to your suppliers, structured and signed.
Raise a PO in Acume. Code it to the general ledger at header or line level. Route it through your approval hierarchy. Send it to your supplier as a PDF email or as a structured ePO over the Peppol network. Receipt it – partially or fully – when the goods arrive. Match it to the invoice when it comes in.
Select a supplier from your master file. Add items, descriptions, quantities and prices. Data capture happens once – directly into structured fields, not on a PO pad.
Code the PO how it needs to appear in the ledger. Header-level for simple spend. Line-level for project, cost centre or multi-entity allocation. Rules engine pre-fills where patterns are known.
Route for approval based on value, category, entity and delegation policy. Enforced limits. Mobile-friendly. Every action timestamped. No more email-chain authorisations that don't survive an audit.
Send the approved PO to your supplier as a branded PDF by email, or as a structured ePO over the Peppol network where your supplier is Peppol-registered. The supplier gets the data in the best format they can consume.
Receipt the PO when goods arrive. Partial or full. Line-level. Your finance team sees what's been received against every commitment, live. When the supplier invoice comes in, three-way match is automatic.
POs from your customers, captured and converted.
Customer POs arrive as PDFs through email, rarely in the same format twice. Acume captures them, uses AI to extract line-level data, lets your team validate against the source, and creates a sales order in your accounting system using your existing price book. 95% of manual data entry is eliminated.
Customer POs land in a dedicated inbox – no more hunting through finance@ for missed orders. Every PDF gets logged, time-stamped and indexed automatically.
AI reads the PO and extracts line-level data – seller ID, buyer ID, description, quantity, price, totals – even when the layout changes. Every customer has a different template. Acume handles it.
The validation screen shows the AI's extracted data side-by-side with the original PDF. Your operations team confirms or corrects with one click. Exceptions only. No blind keying.
Validated orders push directly into your accounting system as sales orders, using your existing customer records and price book. No re-keying, no reconciliation gap between order receipt and fulfilment.
Match three documents. Automatically.
Three-way matching is the control that catches duplicate payments, over-delivery, price drift and fraud. It works by comparing three documents at line level: what you ordered, what you received, and what you're being billed for. Acume does it automatically. Exceptions are the only thing a human needs to see.
PO
What you ordered. Line item, quantity, agreed price.
Goods Receipt
What you actually received. Full, partial or over.
Supplier Invoice
What you're being billed for. Price, quantity, tax.
If all three agree, the invoice pays automatically. If any of them disagree, the variance is flagged, assigned to the right person, and held until it's resolved – before a payment ever leaves your account.
Public accreditations. Real customers.
Built into the systems finance teams trust.
Every trust signal on this page is independently verifiable. The Peppol registration is public. The authority accreditations are on the ATO and MBIE service provider registers. The case study is on a government site.
- PeppolApproved Provider on the Peppol Service Provider register. ePOs supported.
- ATOAccredited Australian Peppol Access Point.
- MBIEAccredited New Zealand Peppol Access Point.
- NZ GovFeatured case study on einvoicing.govt.nz.
- IntegrationsXero, MYOB, Abel, Costar, X2 Framework.
Acume has transformed the way we manage accounts payable. We have real-time insight into every invoice, approval workflows we can actually trust, and the accuracy we need to make confident financial decisions.
See PO, both directions.
A live demo on your actual PO flows. Outbound procurement, inbound orders, or both. We'll show you the approval hierarchy, the three-way match, and the AI extraction running on a sample of your customer POs.